focused on helping you
recover time and money due to wasteful email practices
Making Good Meetings Great Checklist
In advance of the
meeting:
___Communicate time and
place well in advance of meeting. This maximizes attendance.
___Provide participants
an opportunity to contribute to the agenda. This creates interest, buy-in,
and shows respect.
___Distribute the agenda
before the meeting. This helps people know what to expect.
___Distribute information
relating to the issues to be discussed at the meeting. This allows
participants to prepare properly, and saves time at the meeting.
At
the meeting
___Have an agenda. This
gives everyone, especially the leader, a roadmap.
___Have an icebreaker.
This generates familiarity, fun, and sets an energetic tone for the meeting.
___Start on time.
Always. This shows respect for the participants and doesn’t “reward” those
who come late.
___Record agreed upon
actions, in a “who’s going to do what by when” format. This minimizes
misunderstandings about actions and allows the chairman to easily follow up.
___ Once all the
appropriate information is shared, let the committee decide. This builds
buy-in and commitment among committee members.
___Facilitate the
meeting. The chairman is the “meeting traffic cop.” The better the
chairman manages the meeting, the greater the results.
___Involve everyone.
This increases the quality of results and improves participants’ commitment
to the tasks.
___Recognize and reward
accomplishments. This sustains energy and commitment.
___Have fun. The more
enjoyable the experience is, the better the attendance, the greater the
quality of result.
___End the meeting when
the business is done. Too many meetings drag on to fill the planned time
frame. Ending at the completion of the business builds confidence in the
chairman and commitment by the participant.
After the meeting:
___Share the agreed upon
assignments. By mailing or emailing the summary, this information brings
quicker results, and avoids misunderstandings.
___Set diaries on actions
decided. By following up before the due date, assignments have a better
chance of being done, aiding results.
___Appreciate work
accomplished. This gains great buy-in and commitment, and adds to the
overall energy.
Copyright, 2004, Marsha
D. Egan, The Egan Group, Inc., author of the ebook, “Making
Good Meetings Great,”
